Privacy Commitment
Our website address is: https://wheatlandfoodbank.ca.
The Wheatland County Food Bank Society (operating as Wheatland County Food Bank) is committed to protecting the privacy of the personal information that you, as members, donors, volunteers, and stakeholders, share with us. We value and respect the privacy and sensitivity of your personal information and wish to be transparent and accountable in how we manage and treat the personal information we hold. We take the issue of privacy very seriously.
Personal Information
Personal information includes any information that specifically identifies or distinguishes you as an individual and is provided to, or collected by, the Wheatland County Food Bank. In distinguishing you as an individual, this can include your name, home address, age, gender, identification numbers, employment, and volunteer or donor history. Business contact information and certain publicly available information, such as names, addresses, and phone numbers published in a telephone directory, are generally not considered personal information.
Safeguards for Personal Information
The Wheatland County Food Bank endeavors to maintain physical, technical, and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to protect your personal information from loss and unauthorized access, copying, use, modification, or disclosure. On an ongoing basis, we educate our staff and volunteers about the safeguarding of personal information.
Together, our safeguards and policies help ensure that your personal information is used appropriately and responsibly to achieve the purpose for which it was shared and collected from you.
Collecting, Using, and Disclosing Personal Information
Unless authorized or required by law, your personal information is only collected, used, and disclosed with your consent. We understand that, depending on the sensitivity and nature of your personal information, your consent may be written or verbal, express or implied. Upon giving us notice, your consent for any collection, use, or disclosure of your personal information can be withdrawn at any time. In all instances, the Wheatland County Food Bank personnel only collect, use, and disclose your personal information on a ‘need-to-know’ basis and only for such purposes that are reasonable.
We may collect personal information from you during various activities, for example, for fundraising events, projects, or campaigns. Your personal information may also be collected to process your gift and donation receipts, to forward information to you regarding the Wheatland County Food Bank, and ongoing fundraising activities, and to contact you to verify the accuracy of your information.
We use personal information to manage our volunteer, donor, and recognition programs and to develop new programs. Quality assurance is important to us and information statistics assist us in being effective and resourceful with the resources and gifts provided for carrying out the
Wheatland County Food Bank mission and vision of the organization. Systems are in place, so client anonymity is safeguarded.
In general, personal information is only disclosed for the purposes it was collected. We assure you that the Wheatland County Food Bank does not sell our donor or volunteer lists to other organizations. Personal information can be disclosed without your consent if the information is publicly available. When processing in memoriam donations, it has been a reasonable expectation of the donor to have your name and address forwarded to the next of kin, or to the individual(s) you identify to us, to inform them of your thoughtful gift to the Wheatland County Food Bank on behalf of their loved one.
Access to Your Personal Information
You can ask to see the personal information that we hold about you. If you want to review, verify, or correct your personal information, please contact our office using the contact information set out below. Please note that any such communication must be in writing.
When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you. If you require assistance in preparing your request, please contact the office.
If we cannot provide you with access to your personal information, we will endeavor to inform you of the reasons why, subject to any legal or regulatory restrictions.
Updating of Privacy Policy
We are regularly reviewing our privacy practices for our various activities and will update our policies as required. Our website can be reviewed on an ongoing basis for our most up-to-date information.
What personal data we collect and process while using our website
Our website address is: https://wheatlandfoodbank.ca.
Comments and Contact Form
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms and Cookies
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with and how long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.